Understanding and Navigating Company's Internal Systems and Portals

Maximizing the Use of Our Digital Resources

As part of our team, you have access to various internal systems and portals that are integral to your daily operations. This guide is designed to help you understand and effectively navigate these resources.

Overview of Internal Systems and Portals

We provide various internal systems and portals to facilitate your work. These include the company intranet for internal communications, project management tools for collaboration, and HR platforms for personnel management. Each system is designed to streamline specific aspects of your work and enhance productivity.

The intranet is your go-to source for company news, policies, and employee resources. Project management tools enable efficient collaboration on tasks and projects, while the HR help center allows easy access to HR information, benefits, and leave requests.

Logging In and User Authentication

The best way to log into each system is by starting from Okta, selecting the respective tile, and entering your credentials. First-time users may need to set up their account with a secure password and additional authentication methods. 

For added security, multi-factor authentication (MFA) will be be required. This involves verifying your identity using a second factor like a mobile app or a security token via Duo, ensuring that access to these systems is secure and protected.

Navigating and Customizing Your User Experience

Tips on Customizing and Optimizing the User Interface for Efficiency Customize the user interface of each system according to your preferences and role requirements. This might include setting up quick access to frequently used tools, creating custom dashboards, or adjusting notification settings to reduce distractions.

How to Access Frequently Used Tools and Resources Quickly Bookmark essential tools and resources in your browser for quick access. Utilize in-built search functionalities within each system to find information swiftly. Organize your dashboard to display the most relevant data and tools front and center.

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Collaborating Using Internal Tools

Best Practices for Collaborating with Team Members Using Internal Systems Use collaboration tools like chat, video conferencing, and shared documents to work effectively with team members, regardless of location. Regularly update project statuses and share resources to keep everyone in the loop.

Feedback and Support: For any additional guidance or to report issues with our internal systems and portals, please contact us at IT @[companyname].com or submit a ticket form. We value your input and suggestions for improving our digital resources.